NEW SUBMIT DIGITAL IMAGES NEW
TO CHARTER OAK PHOTOGRAPHIC SOCIETY (COPS) COMPETITIONS
Revised 8/16/2024
All entries must conform to COPS Competition Rules.
These submission requirements and procedures apply to both digital and print images. Although physical prints are judged in a print box, their digital versions may be projected for the entire audience’s benefit.
Image Preparation NEW
| Parameter | Requirements | Restrictions |
|---|---|---|
| Color space | sRGB for color Gray Gamma 2.2 for untinted monochrome | |
| Image size1 | 1400 x 1050 | No images larger than 2MB |
| Image resolution2 | Up to 300 dpi | No images larger than 2MB |
| Submission title3 NEW | Short title, 40 characters max. (e.g., South-Western Red Cactus #2). | No maker’s name, date, or other data. |
| File extension NEW | .jpg or .jpeg | |
| NAT designation4 | If an image complies with PSA Nature Photography rules, include NAT at the end of the title. | |
| -ST designation NEW | A makeup image in the Specified Topics type should include -ST at the end of the title. |
- Image size rules are subject to change.
- Select a resolution that produces an image file size no larger than 2 MB.
- File name and submission title can (but need not) be identical.
- For PSA Nature Photography rules, see Competition Rules, Appendix D.
NEW SUBMITTING DIGITAL IMAGES NEW
Where To Submit Images NEW
Images must be submitted to the COPS Competition Website located at …
https://charteroakphoto.visualpursuits.com
How To Log In To The COPS Competition Website NEW
Each club member has received an email message from the Visual Pursuits – COPS Competition Website containing a user name and password specifically for submitting images to competitions. (NOTE: Your user name and password for competitions may be different from the login credentials you use on this COPS website.)
If you have lost your login credentials, click the ‘RESET PASSWORD’ button on the ‘Login…’ page, fill out the form, and the website will email new credentials to you. MAKE A NOTE OF YOUR USERNAME & PASSWORD, as you will need them to submit images to competitions.
When To Submit Images NEW
Monthly competitions: The submission period begins three weeks before and ends one week before the competition date.
Year-End competitions: The submission period is usually announced in late April or May.
How To Submit Images To Monthly Competitions NEW
Competition Levels: Your Competition Level (Salon, Masters) is associated with your log in account, so there is no need to stipulate or choose a Competition Level during the image submission process.
What Happens Next?
- The Competition Chair reviews submitted images for adherence to club rules and appropriateness to the Competition Types selected. If an image is incorrectly designated, the maker will be notified by email. The maker may resubmit the image into the proper Competition Type via the usual upload procedure (not verbally or through email). If re-submitted before the submission deadline, the image will be judged that month. If not, it will be disqualified. Properly designated, however, that image may be entered in a future competition. Make-up entries for disqualified images must be entered in the next month’s competition.
Note: During competitions, the rules committee reserves the right to deem an image “out-of-category.” Any such image will not be scored but can, in its proper Competition Type, be entered in a future competition. Make-up entries for ineligible images must be entered in the next month’s competition. - During the submission period, you can log in again to view, add, edit, or delete entries.
- Address issues or questions regarding your submitted images to … competitionchair@charteroakphoto.org.
Year-End Competitions
Members who wish to compete may upload their images to the COPS website by logging in, entering the “Members Area”, and selecting the “Digital Competition Submission Form – Year End”, an example of which appears below.
IN MOST CASES (except in the Sibley Travel category), SUBMITTED IMAGES MUST HAVE BEEN ENTERED PREVIOUSLY IN THE SEASON’S MONTHLY COMPETITIONS. ALSO, SUBMITTED IMAGES AT YEAR-END MUST BE IDENTICAL TO THOSE ENTERED PREVIOUSLY – NO ADDITIONAL CHANGES (E.G. CROPPING, ENHANCEMENTS, ETC.) ARE ALLOWED.
The Year-End form looks similar to the Monthly version, with some exceptions:
- There is a maximum of 24 submissions.
- The drop-down list for Category contains the labels YE Digital Open, YE Digital Wildlife, YE Digital Monochrome, YE Digital Creative, YE Rich Nature, YE Sibley Travel.
- There are no entries for Sequence and Comments.
The following additional rules apply:
YE Digital Open, YE Digital Wildlife, YE Digital Monochrome, YE Digital Creative: A maximum of 5 images may be submitted in any one digital category, not to exceed a total of 10 images. Each image must have been previously submitted during the monthly competitions of the season.
YE Rich Nature: A maximum of 5 images may be submitted. Each image must have been previously submitted during the monthly competitions of the season.
YE Sibley Travel: A maximum of 2 images may be submitted. Images may have been previously submitted during the monthly competitions of the season, or they can be new images (not previously submitted).
Please review your uploaded images after clicking the “Submit” button. If there is image data but no image(s), use the Add, Change, Delete button to upload the missing images, then click Submit. Recheck to make sure the images uploaded properly. If there is still an issue, contact the Competition Chair or the Webmaster.
Confirmation notices will be distributed via MailChimp email notification after the upload period expires.